What is notice writing and when is it used?

Notice writing is a formal written announcement intended to inform a specific group of people about an event, activity, meeting, or important information. It is a concise, formal document displayed publicly in schools, offices, community boards, or organizations. Notices are used for various purposes: announcing meetings, events, competitions, lost and found items, changes in schedule or policy, examination timetables, holiday announcements, and important instructions. In schools, notices might announce sports day, cultural programs, parent-teacher meetings, or examination dates. In communities, they inform about society meetings, maintenance work, or civic issues. The key characteristics of a notice are brevity (typically 50-60 words), formal tone, clear information, and public display. Unlike letters that address specific individuals, notices target a broader audience. They serve as official communication tools in organizational and educational settings, ensuring everyone receives the same information simultaneously. For Class 10 students, mastering notice writing is essential as it's a common exam component testing formal writing skills.

What is the correct format for writing a notice?

The correct notice format follows a specific structure. At the top center, write the name of the institution, organization, or issuing authority (e.g., 'ABC High School' or 'Green Park Residents' Association'). Below it, centered, write the word 'NOTICE' in capital letters. On the left side below the title, write the date in full form (15th January 2025). The body begins with a clear subject or heading (e.g., 'Annual Sports Day'). Then write the main content providing essential information: What (event/announcement), When (date and time), Where (venue/location), Who (target audience or participants), and any other relevant details like registration process, contact person, or items to bring. Keep content brief and to the point, typically 50-60 words. At the bottom left, write the name, designation, and signature of the issuing authority (e.g., 'Rajesh Kumar, Head Boy' or 'Mrs. Sharma, Principal'). The entire notice should be enclosed in a box when writing in exams. This standardized format ensures clarity and professionalism in communication.

What are the key elements that must be included in every notice?

Every notice must include six essential elements for effectiveness. First, the name of the issuing institution or organization at the top, establishing authority and context. Second, the word 'NOTICE' prominently displayed (centered, capitalized) so readers immediately recognize the document type. Third, the date on which the notice is issued - this is crucial for time-sensitive information and record-keeping. Fourth, a clear subject or heading that immediately tells readers what the notice is about (e.g., 'School Picnic,' 'Lost and Found'). Fifth, the body content containing the five Ws: What is being announced, When it will happen (date and time), Where it will take place (venue), Who should attend or is affected, and Why it's important or any additional relevant details. Sixth, the name, designation, and signature of the issuing authority at the bottom, lending credibility and accountability. Optional but useful elements include contact information for queries. Without these core elements, a notice is incomplete and may fail to communicate effectively. Each element serves a specific purpose in ensuring the announcement is clear, authoritative, and actionable.

How long should a notice be?

A notice should be brief and concise, typically between 50-60 words for school-level writing and Class 10 exams, though this can extend to 80-100 words depending on the complexity of information. The principle is economy of words - include only essential information without unnecessary elaboration. Every word should serve a purpose. Avoid lengthy explanations, background information, or decorative language. Focus on the five Ws (What, When, Where, Who, Why) and crucial details like registration deadlines, contact information, or items to bring. For example, instead of writing 'We are very happy to announce that our school will be organizing an exciting annual sports day event,' simply write 'Annual Sports Day will be held...' Remember, notices are displayed on boards where multiple notices compete for attention - brevity ensures people actually read it. In exam situations, marks may be deducted for excessive length or unnecessary details. Practice condensing information to its essence while maintaining clarity and including all necessary details. The goal is maximum information in minimum words, achieving efficient communication that respects readers' time.

What tone and language should be used in notice writing?

Notice writing requires formal, impersonal, and official tone. Use third person consistently - avoid 'I,' 'we,' or 'you.' Instead of 'We are organizing,' write 'The school is organizing' or use passive voice: 'A meeting is being organized.' Language should be simple, clear, and direct - no flowery expressions or complicated vocabulary that might confuse readers. Avoid contractions (don't, won't) and informal expressions. Use complete, grammatically correct sentences. Be objective and factual, stating information without emotional language or persuasive appeals. Use imperative sentences when giving instructions: 'Submit your forms by,' 'Report to,' 'Bring the following items.' Keep sentences short and straightforward. Use standard formal phrases appropriate for notices: 'All students are hereby informed,' 'This is to notify,' 'Interested candidates may contact.' Maintain consistency throughout - don't mix formal and informal registers. The tone conveys authority and official status while remaining accessible. Think of a notice as an official announcement that represents the institution - it should sound professional, respectful, and clear. Proper tone ensures the notice is taken seriously and commands attention.

What is the difference between a notice and a circular?

Notices and circulars both communicate information officially but differ in distribution, detail, and purpose. A notice is a brief public announcement (50-80 words) displayed on notice boards or public spaces, targeting anyone who sees it. It's very concise, includes only essential information, and people read it by chance or seeking specific information. Notices announce single events or information pieces: sports day, lost items, meeting announcements. A circular is a detailed official letter sent or distributed to specific individuals or groups, typically longer (150-300 words). It's more comprehensive, providing detailed information, instructions, or policy changes. Circulars are individually distributed through mail, email, or handed to each recipient directly. Example: A notice announces 'Parent-Teacher Meeting on 20th January' on the board. A circular sent to each parent's home provides detailed agenda, specific time slots, subjects to discuss, and preparation requirements. Notices are public and brief; circulars are targeted and detailed. Both use formal language and official format. In Class 10 exams, notice writing is more commonly tested, requiring mastery of concise, formal communication skills within strict word limits.

How do you write a notice for a school event?

Writing a notice for a school event requires including specific information systematically. Start with standard format: school name at top center, 'NOTICE' below it, date on the left. Create a clear heading: 'Annual Cultural Program' or 'Inter-House Sports Competition.' In the body, provide: What event is being organized ('The school is organizing its Annual Cultural Festival'), When it will be held (date and time: '25th January 2025, 9:00 AM onwards'), Where it will take place ('in the School Auditorium'). Specify who can participate ('All students of Classes 6-10 are invited to participate'). Include important details: registration process ('Students interested in participating should submit their names to their respective class teachers by 20th January'), categories or events available ('Events include singing, dancing, drama, and poetry recitation'), what to bring if applicable, dress code if any. End with contact information for queries: 'For further details, contact the undersigned.' Sign off with name, designation ('Priya Sharma, Cultural Secretary' or 'Mrs. Roy, Teacher In-charge'). Keep the entire content between 50-80 words. This structure ensures all necessary information reaches the target audience clearly and efficiently.

What are common mistakes to avoid in notice writing?

Several common mistakes can weaken notice writing. First, exceeding word limits - notices should be concise, not lengthy explanations. Second, using informal language or first person ('I,' 'we') instead of maintaining formal, third-person tone. Third, forgetting essential elements like date, issuer's name, or institution name - all notices must include these for validity. Fourth, vague subject headings that don't clearly indicate the notice's purpose. Fifth, omitting critical information like date, time, or venue of the event. Sixth, writing in complete paragraph form instead of using point form or structured presentation when appropriate. Seventh, not enclosing the notice in a box in exam situations, which is standard presentation. Eighth, including irrelevant details or background information that dilutes the main message. Ninth, grammatical errors or spelling mistakes that undermine credibility. Tenth, forgetting to specify who the notice is for or what action is required. Eleventh, using complex vocabulary that confuses rather than clarifies. Twelfth, incorrect format placement - date in wrong position, name at top instead of bottom. Avoiding these mistakes ensures your notice is professional, clear, and effective in communicating its message.

How do you write a Lost and Found notice?

A Lost and Found notice follows standard format with specific details about the item. For a LOST item: After the standard heading (Institution name, 'NOTICE,' date), write 'LOST' as the subject. Describe the item precisely: 'Lost a black leather wallet containing identity cards, cash, and important documents.' Specify when and where it was lost: 'on 12th January 2025, somewhere between the school library and main gate.' Provide identifying features if applicable: 'The wallet has a small tear on the right corner.' Request finder to return it: 'The finder is requested to return it to the undersigned.' Offer reward if appropriate: 'Suitable reward will be given.' Provide contact details. Sign with your name and class. For a FOUND item: Subject reads 'FOUND.' Describe the item found: 'Found a blue Titan wristwatch near the basketball court on 10th January 2025.' Provide limited details (not all identifying features, to verify genuine owner). Request owner to claim it: 'The owner may claim it from the undersigned by providing proper identification and description of the watch.' Include contact details. Sign appropriately. Both types should be 50-60 words, include essential information, and maintain formal tone.

What is the purpose of putting a notice in a box?

Putting a notice in a box serves several important purposes, especially in exam and formal contexts. First, it creates visual distinction, making the notice stand out as a separate, complete document. The box acts as a frame that draws attention and signals 'this is an official announcement.' Second, it establishes boundaries, showing where the notice begins and ends, which is particularly important when the notice appears among other text or multiple notices on a board. Third, it demonstrates proper formatting knowledge - in WBBSE and most board exams, enclosing the notice in a box is a specific requirement, and failure to do so can result in mark deduction. Fourth, it adds to the professional, official appearance of the document, enhancing credibility. Fifth, it helps organize information within a defined space, encouraging the writer to be concise and structured. The box provides a psychological boundary that promotes clarity and focus. In real-world applications, while notices on boards might not always have physical boxes, the concept of a defined space remains important. For Class 10 students, remembering to draw a neat box around your notice in exams is a simple but crucial step that demonstrates understanding of proper notice format and can protect marks.

How do you write a notice about a meeting?

Writing a notice about a meeting requires conveying essential information clearly. After standard format elements (institution name, 'NOTICE,' date), use a specific subject heading: 'Notice of Parent-Teacher Meeting' or 'Annual General Body Meeting.' In the body, state the purpose: 'A Parent-Teacher Meeting is being organized to discuss students' academic progress and upcoming examinations.' Specify date and time precisely: 'Date: 25th January 2025, Time: 10:00 AM to 1:00 PM.' Mention venue clearly: 'Venue: School Auditorium.' Indicate who should attend: 'All parents of Classes 9 and 10 are requested to attend without fail.' Include agenda if relevant: 'Agenda includes discussion of examination schedules, subject selection for Class 11, and individual student consultations.' Provide any special instructions: 'Parents are requested to bring their ward's previous report cards.' Mention contact person for queries: 'For any queries, contact the office during working hours.' Sign off with appropriate authority: 'Mrs. Sharma, Principal' or 'Rajesh Kumar, Secretary, Residents' Association.' Keep content between 60-80 words, focusing on essential details that answer who, what, when, where, and why, ensuring all concerned parties have complete information to attend and participate effectively.

Can you use abbreviations in notice writing?

Abbreviations in notice writing should be used judiciously and only when appropriate. Standard, widely recognized abbreviations are acceptable and even preferred for brevity: dates (15th Jan 2025), time (10:00 AM, 3:30 PM), academic designations (Dr., Prof., Mrs., Mr.), and units (km, kg). Educational terms commonly abbreviated are also fine: PT (Physical Training), NCC (National Cadet Corps), PTA (Parent-Teacher Association). However, avoid abbreviations that might confuse readers or appear too informal: don't write 'u' for 'you,' 'pls' for 'please,' or text messaging shortcuts. Never abbreviate key information words in the main content - write 'meeting' not 'mtg,' 'examination' not 'exam' (unless it's part of a proper name like 'Mid-term Exam'). If using an abbreviation that might not be universally known, write it in full at first mention followed by abbreviation in brackets: 'National Service Scheme (NSS).' The principle is clarity - if an abbreviation saves space without sacrificing understanding, use it; if it might confuse even one reader, write it out fully. In exam contexts, lean toward writing things out unless confident the abbreviation is standard. The 50-60 word limit makes strategic abbreviation useful, but never at the cost of clarity or formal tone.

How should the date be written in a notice?

The date in a notice should be written clearly and consistently, positioned on the left side below the 'NOTICE' heading. There are two acceptable formats: the full written form or the numerical format. The full form is preferred in formal contexts: '15th January 2025' or 'January 15, 2025.' This leaves no room for confusion and appears more formal. The numerical format '15/01/2025' or '15-01-2025' is also acceptable and saves space. However, avoid American format (01/15/2025) as it can confuse readers used to British format (day/month/year). Whichever format you choose, use it consistently throughout your academic work. Don't write just '15th Jan' without the year - the complete date is important for record-keeping and future reference. The date should not be centered or placed at the top right (like in letters) - left alignment below the notice heading is standard. The date tells readers when the notice was issued, which is crucial for time-sensitive announcements. For example, a notice about an event on 20th January issued on 15th January gives readers 5 days' notice; the issue date provides context. Writing the date correctly shows attention to format details and ensures clarity in official communication.

What is the role of the subject or heading in a notice?

The subject or heading in a notice plays a crucial role in immediate communication. It's the first content element readers see after 'NOTICE,' and it must instantly convey what the notice is about, helping readers determine if the information is relevant to them. A good subject heading is specific and concise: 'Annual Sports Day,' 'Lost Wallet,' 'Change in Examination Schedule,' 'Inter-School Debate Competition.' This immediate clarity saves time - people scanning multiple notices on a board can quickly identify which ones they need to read fully. Avoid vague headings like 'Important Announcement' or 'Please Note' that don't tell readers anything useful. The heading should be slightly larger or underlined to stand out, and it can be in bold or capital letters for emphasis. It essentially serves as the title of your notice. In some formats, this heading appears as part of the first line of the body; in others, it's a separate line. Regardless, its purpose remains the same - instant identification of the notice's subject. A clear, specific heading increases the likelihood that the right people will read and act on the information, making your notice more effective as a communication tool.

How do you write a notice for a competition or event registration?

Writing a notice for competition or event registration requires including specific participation details. After standard format elements, use a clear heading: 'Inter-House Essay Competition' or 'School Talent Show - Registration Open.' In the body, announce the event: 'The English Department is organizing an Inter-House Essay Writing Competition.' Specify eligibility: 'Open to all students of Classes 8-10.' Provide event details: date ('20th January 2025'), time ('9:00 AM to 11:00 AM'), venue ('School Library'). Clearly explain the registration process: 'Interested students must register their names with their respective English teachers by 18th January 2025.' Include any entry requirements or rules: 'Topics will be announced on the day of competition,' 'Word limit: 300-350 words,' 'Participants should bring their own stationery.' Mention prizes or recognition if applicable: 'Winners will receive certificates and prizes.' Provide a contact person for queries: 'For further details, contact Ms. Priya Sharma, English Department.' Sign with appropriate authority: 'Mrs. Roy, Head of English Department.' Keep content focused and between 60-80 words. This structure ensures interested participants have all necessary information to register and prepare effectively.

What are the different types of notices commonly written in schools?

Schools issue various types of notices for different purposes. Event announcements include notices for sports day, cultural programs, annual functions, excursions, educational trips, or competitions. Administrative notices cover examination schedules, changes in school timings, holiday declarations, admission information, or fee payment deadlines. Meeting notices announce parent-teacher meetings, staff meetings, alumni meetings, or club meetings. Instruction notices provide information about uniform regulations, library rules, examination guidelines, or safety protocols. Lost and Found notices help recover or return lost items like books, watches, wallets, or identity cards. Competition or activity notices invite participation in debates, sports, quizzes, art competitions, or talent shows. Achievement notices announce students' accomplishments, competition results, or award ceremonies. Disciplinary notices address code of conduct, attendance requirements, or behavior expectations. Community service notices inform about social service activities, cleanliness drives, or charity events. Maintenance notices announce infrastructure work, building repairs, or facility closures. Each type follows the same basic format but emphasizes different information based on purpose. Practicing various types prepares students for different exam questions and real-life situations, developing versatile formal communication skills essential for academic and professional success.

How important is the signature and designation in a notice?

The signature and designation in a notice are crucial for authenticity and authority. They identify who issued the notice and in what capacity, establishing credibility and accountability. Without this information, a notice is essentially anonymous and lacks official status. The name tells readers who to contact for clarification, while the designation indicates the authority level - a principal's notice carries different weight than a student council notice. This information is placed at the bottom left of the notice after the body content. Write the designation first, sometimes preceded by the person's name: 'Priya Sharma, Cultural Secretary,' 'Mrs. Roy, Principal,' or 'Rajesh Kumar, Head Boy.' In exam situations, use appropriate designations based on the question context. If writing as a student, use: 'Class Monitor,' 'Head Boy/Girl,' 'Sports Captain,' 'Secretary, Science Club.' If writing as staff: 'Teacher In-charge,' 'Coordinator,' 'Principal,' 'Vice Principal.' In real-world scenarios, this signature line would include an actual handwritten signature above the typed name, but in exams, just write the name and designation clearly. This element completes the notice, providing the accountability essential for official communication. Omitting it makes the notice incomplete and may result in mark deduction in exams.

Should notices include contact information?

Including contact information in notices depends on the context and whether readers might need clarification or further details. For simple, straightforward announcements where all information is provided ('School will remain closed on 26th January for Republic Day'), contact details aren't necessary. However, for notices about events requiring registration, meetings with specific agendas, competitions with rules, or information sessions, adding contact details is helpful and professional. This can be incorporated in the body: 'For further details, contact the undersigned during school hours,' or 'Interested students may contact Ms. Sharma in the English staff room.' In some cases, provide specific timing: 'Contact available between 9:00 AM to 3:00 PM on working days.' If including phone or email, write clearly: 'Contact: 9876543210' or 'Email: info@abcschool.com.' However, maintain the 50-80 word limit - if space is tight, prioritize essential information over contact details, as the issuer's name and designation at bottom serve as implicit contact reference. The principle is reader convenience - if the notice announces something that might generate queries, provide a clear path for seeking additional information. This demonstrates thoughtfulness and facilitates smooth communication, making the notice more effective in achieving its purpose.

How do you write a notice about a change in schedule or plan?

Writing a notice about a schedule or plan change requires clarity about what was original and what has changed. After standard format, create a specific heading: 'Change in Examination Schedule' or 'Postponement of Annual Function.' Begin by referencing the original plan: 'This is to inform all concerned that the Annual Sports Day originally scheduled for 20th January 2025 has been postponed.' Clearly state the new schedule: 'The event will now be held on 27th January 2025 at the same time (9:00 AM onwards) and venue (School Sports Ground).' Provide reason for the change if appropriate and brief: 'due to unforeseen weather conditions' or 'due to unavoidable circumstances.' If the change affects previous arrangements: 'Students who have registered need not register again. All previous registrations remain valid.' Express any apology for inconvenience if appropriate: 'Inconvenience caused is regretted.' Ensure no confusion exists about dates - old versus new. You might emphasize: 'Please note the new date: 27th January 2025.' Sign with appropriate authority. Such notices are common in real situations and test your ability to communicate changes clearly, preventing confusion. The key is making the new information unmistakably clear while acknowledging the change from original plans.

What makes a notice effective and impactful?

An effective notice achieves its communication purpose efficiently through several key characteristics. First, clarity - the message is immediately understandable with no ambiguity. Readers know exactly what is being announced, what (if anything) they need to do, and by when. Second, completeness - all essential information (What, When, Where, Who, Why/How) is included; readers don't need to seek additional details for basic understanding. Third, brevity - the message is conveyed in minimum words without unnecessary elaboration. This respects readers' time and ensures the notice is actually read rather than ignored due to length. Fourth, proper format - following standard structure creates professional appearance and makes information easy to find. Fifth, appropriate tone - formal, official language establishes authority and credibility. Sixth, visual appeal - neat presentation, proper spacing, enclosure in a box, clear heading, and readable handwriting or font make it attractive and easy to read. Seventh, relevance - the notice reaches and is clearly intended for the right audience. Eighth, timeliness - issued with sufficient advance notice for people to plan. Combining these elements creates notices that people actually read, understand, and act upon - the ultimate measure of effectiveness in official communication.

NOTICE WRITING

Updated for Madhyamik 2027

Board Exam Preparation

23+ Study Notes

0 MCQs23 Notes

1.Structure and Format

Header: Name of institution/organization (centered)
Title: "NOTICE" written in capital letters (centered)
Date: Written on left side below title
Body: Main content with clear subject heading
Footer: Name, designation, and signature of issuer

2.Key Components

Clear and concise subject line
Essential details: What, When, Where, Who
Purpose or reason for the notice
Action required or instructions to follow
Contact information if needed

3.Writing Tips

Use formal and impersonal language
Keep content brief (50-60 words typically)
Avoid unnecessary details or elaboration
Use bullet points for multiple items if needed
Put notice in a box for exam presentation

4.Sample Examples

School notices: Meeting, Event, Competition
Lost and Found notices
Notice for excursion or educational trip
Notice about change in schedule or timing
Notice for cultural programs or sports events

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General Notes & Introduction

23 study notes available

NOTICE WRITING 

1. Suppose you are the secretary of ABC CLUB. Your club is going to organise a blood donation camp in your club premises. Write a notice inviting the...

❑ প্রতিষ্ঠান কর্তৃক NOTICE প্রদান করা হবে তার নাম পৃষ্ঠার উপরে হবে।❑ NOTICE শব্দটি স্পষ্টভাবে খাতার পাতায় মাঝখানে লিখতে হবে। ক্যাপিটাল লেটারে লিখতে হ...

Function related notice writing shortcut Name of the school or organizationNOTICE3  February, 2024Subject : যে বিষয়ে NOTICE লিখতে বলা...

Educational tour related notice writing ABC HIGH SCHOOL NOTICE Ref No. 25B/23                 &...

Camp related notice writingABC HIGH SCHOOL NOTICE Ref No. 25B/23                  Date :- March...

Competition related notice writing ABC HIGH SCHOOL NOTICE Ref No. 25B/23                  ...

1. Suppose you are the secretary of ABC CLUB. Your club is going to organise a blood donation camp in your club premises. Write a notice inviting the...

2. As a secretary of your school's Health Club, issue a notice requesting the students to join in the garbage cleaning operation in the school premise...

3. Suppose the student of your school is suffering from a heart disease. He needs financial help for proper treatment as a secretary of your school, w...

4. your school has decided to observe the Rabindra jayanti in your school as the secretary of the students culture committee. write a notice to the st...

5. Write a notice your school is going to host the Inter-school District Sports Competition. Suppose you are the secretary of the Sports Club of your...

6. Write a notice on a relief fund of your school. Suppose you are the secretary of your school committee. Your school is going to create a fund for t...

7. Write a notice for the school notice board as the secretary of the cultural section of the school informing the observation of the Independence Day...

8. Suppose you are to open a library. Write a notice to the members of your programme by donating books for the library.ABC SPORTING CLUBNOTICE R...

10. Suppose you are the secretary of the Eco club of your school and now write a notice for the students on "safe drinking water" to make them conscio...

11. Organising awareness programme for covid 19ABC HIGH SCHOOL NOTICE Ref No. 25B/23।              &nbsp...

12. Write a notice on environment day celebration.ABC HIGH SCHOOL NOTICE Ref No. 25B/23              &nbs...

13. Write a notice in the School magazine.ABC HIGH SCHOOL NOTICE Ref No. 25B/23                &nbsp...

14. As the Secretary of the Eco-club of your school, write a notice (in about 80 words) requesting the students to participate in the "Tree plantation...

15. Suppose a teacher of your school is going to retire very soon. Now write a notice as the secretary of the cultural committee informing the student...

16. Suppose you are the secretary of your school committee. Your school has arranged an Educational Tour/Excursion for the students of classes 9 and 1...

18. Suppose you are the captain of your school. Write a notice (in about 100 words) for the students of your school requesting them to participate in...

NOTICE WRITING

Key Topics & Concepts

1.Structure and Format

2.Key Components

3.Writing Tips

4.Sample Examples

General Notes & Introduction

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